How to number pages in Word

Automatic numbering of all pages

The method of numbering pages described below in MS Word 2007-2016 is practically identical, the only difference is in some design aspects of the program. The sections and points are completely the same.

To do this, you will need to:

1. Create a new docx document or open an existing file in MS Word.
2. Click on the "Insert" tab on the toolbar.
3. In the "Headers and Footers" section, click on "Page Number".
4. From the drop-down menu, select where the numbering will be inserted.
5. In the side window with options, specify the location of the page number: left / right corner, center, vertically, horizontally, etc.
6. Confirm the selection by clicking the "Close Header and Footer" button or double-clicking on the page.

In MS Word 2003, click on the "Insert" tab, in the drop-down list select "Page Numbers ...". In the "Position:" field, select "Top of Page", "Bottom of Page", etc. In the "Alignment" field, specify as desired. Then click on the "Format" button, in the "Page Number Format" field, select numeric, alphabetical, or other numbering. Confirm with the "OK" button.

How to number from a specific page

In MS Word, you can number pages starting from any number, for example, from the second, fifth, or tenth page. This method is used when an annotation and an introductory part come before the table of contents and the main content of the text.

This numbering method is performed as follows:

1. Click on the "Insert" tab.
2. Click on "Page Number" in the "Headers and Footers" section.
3. Select the placement of the numbering on the page: top, bottom, margins, etc.
4. In the list of items "Page Number", click on "Format Page Numbers ...".
5. In the "Page Number Format" section, select "Start at ..." and enter the page number from which the numbering will start.

If you need to quickly remove the numbering from specific pages, you can do this by going to the "Insert" tab, the "Illustrations" section, the "Shapes" item. Then select a rectangle, circle, or oval, draw a figure over the header. In the figure properties, select white background and border.

In Microsoft Word 2003, enable the display of formatting marks. Go to the last character on the page, then "Insert", "Break". In the opened window under the subtitle "New Section", select the "next page" option and confirm.

Go to the "View" -> "Headers and Footers" tab, then go to the lower header using the corresponding button on the panel, and disable the numbering by clicking "Same as Previous". Click on "Page Number Format", select "Start at:" and set the desired page number. Click the "Insert Page Number Field" and "Close" buttons on the panel.

Numbering pages without a cover sheet

All official information documents have a cover sheet - basic information on the first page about the presented abstract, report, diploma thesis, etc. The document title, its subject, author, and supervisor are always specified - the cover sheet acts as a cover and does not need to be numbered.

Page numbering is done in the following sequence:

1. Open the docx file in MS Word.
2. Double-click on the numbering (on page 1) on the cover sheet.
3. The "Header and Footer Tools" tab will open.
4. Click on "Options" on the toolbar.
5. In the drop-down window, select the "Different First Page" option.

As a result, the number from the cover sheet will disappear, and the numbering will start from the second page with the number 2. This is not suitable for most documents.

Perform the following:

• Go to the "Insert" tab on the toolbar.
• In the "Headers and Footers" section, go to "Page Number".
• In the lower part of the window, check "start at ..." and enter the value "0".

After this, the cover sheet will not be numbered, and the numbering will start from the second page with the number "1".

Numbering even and odd pages

This type of numbering is often used in printed literature. Even numbers are placed in the left corner and odd numbers are placed in the right corner relative to the binding. This can also be done in Microsoft Word.

To do this, follow these steps:

1. Double-click the left mouse button on the number of an odd page.
2. In the "Headers and Footers" section on the toolbar, click on "Footer".
3. In the drop-down list, look for the "Built-in" section, option "Aspect (Odd Page)".
4. Go to the "Design" tab, click on the "Options" button. Then check the "Different Odd & Even Pages" option.
5. Click on the button to the left - "Next", then click on "Previous" or "Forward" depending on the version of MS Word.
6. Select "Footer", option "Aspect (Even Page)".

A detailed illustration of the performed actions with indications can be seen in the image above.

How to enable numbering - "Page X of Y"

Some types of documents require displaying not only the sequential number, but also the total number of pages in the header/footer. For example, the header/footer may show "Page 2 of 45".

In this case, in Word you need to:

1. In the "Insert" tab, in the "Headers and Footers" section, click on "Page Number" -> "Bottom of Page".
2. In the drop-down window, find the subheader "Page X of Y". Select the left, center or right side of the page.
3. The numbering style is changed in the "Design" -> "Page Number" -> "Page Number Format ..." tab.
4. In the "Number format" section, select the appropriate option: "1, 2, 3 ...", "a, b, c ...", "i, ii, iii ...", etc.
5. Confirm the changes with the "OK" button.

Page numbering by sections

Structured documents of large volume use section numbering. For example, the document has a cover sheet and a title page, which are not numbered. Then, several pages with a table of contents - numbered with Roman numerals, and the text part - with Arabic numerals.

This numbering method is done as follows:

1. Open the Microsoft Word document, enable the display of non-printing characters and paragraphs on the toolbar in the "Home" tab, "Paragraph" section, icon - "¶".
2. Go to the "Layout" tab, "Page Setup" section, click on "Breaks", and select "Next Page".
3. If numbering is set, the first page of the document will be related to the first section, and the rest will be related to the second section.
4. Next, double-click on the numbering at the bottom of the page. On the second and subsequent pages, the label "Same as Previous" should appear.

Move the mouse cursor to the page below and in the "Upper Header - Section 2-", go to the "Design" tab, "Options". Then, check the "Different First Page" option.

Then do the following:

1. Go to the end of the page to "Section 2".
2. Go to the "Layout" tab, "Page Setup" section, click on "Breaks" -> "Next Page".
3. After that, go back to the "Layout" tab, "Page Setup" -> "Breaks" -> "Next Page".
4. Finish the setup with the corresponding button on the toolbar or by double-clicking on the document page.
5. Go to the "Insert" tab, click on the "Page Number" button, in the drop-down list "Page Number Format -> Number Format" and select "i, ii, iii ..." and confirm the changes.

Finally, go to the third section of the header, "Insert" -> "Page Number", "Bottom of Page", and find "Plain Number 1/2". If the displayed section numbering does not start with the desired number, go to the "Insert" -> "Page Number" "Page Number Format" tab. In the "Page Numbering" section, check "start at:" and specify "1, 2, 3, ... the desired number", confirm with the "OK" button.

Useful tips

There are cases when the document has already been printed, but page numbering has not been done. To avoid reprinting the numbered document file, you can create a new file without any text content, but with the same number of pages. Then, number the pages using any of the methods described above, insert the printed document back into the printer tray, and print over the page numbering.

To remove headers and footers from an already numbered document, go to the "Insert" tab, the "Headers and Footers" section, the "Page Number" and "Remove Page Number" items. The second way to remove is to click on any page's header, select it by clicking and pressing the mouse, and press "Delete". The header will be deleted throughout the document unless it is divided into sections. In that case, the numbering will only be deleted within the section.

If you have any questions or problems with numbering that you cannot solve yourself after reading the material, feel free to ask them in the comments. We will try to help.